Industry
Charities & care
Referral automation, group reporting and back-office processes for providers and charities.
Applicant Tracking, for regulated locations
A bespoke applicant tracking system on Microsoft Power Apps for operators hiring into airports, stations and other regulated sites. Each location’s verification and clearance checks are configured once and applied to every applicant, with the evidence on file.
Applicant · Team member, Terminal 2
Airside clearance · day 11 of 20Offer accepted · provisional start in 3 weeks · owner: site recruiter
Checks for this location
Illustrative. Checks, names and dates are examples; your locations define their own.
Pipeline · this site
Clearance lead time
18 days median, this site
Longest open step: airport ID, 9 days waiting on landlord
Expiring in 30 days
2 airside passes · 1 right-to-work document
Before a new starter can work in an airport restaurant, the employer completes a sequence the airport sets: identity and right to work, a referencing period, criminal record checks, an airport ID and security clearance application, often a landlord induction. Stations have their own versions. Every location is different, and every one has to be evidenced.
One column per check, one row per applicant, one file per location. Nothing stops a recruiter marking a check done without the document. Several people editing at once overwrite each other. The file slows as it grows. New recruiters learn each site's sheet from whoever built it. And when a manager asks how long clearance takes at a given airport, somebody counts.
A cleared starter who cannot start because one document was never attached. A pass that lapsed because nobody tracked expiry. A site that cannot open on time because clearance lead times were invisible until they were late.
Identity and right to work, referencing period, criminal record checks, airport or station ID and security clearance, landlord inductions. Set per site, with the documents and timescales each one demands.
An applicant for an airside restaurant sees a different path from one at a station concourse. The system applies the right checks automatically; nobody picks them from a list.
A check is done when the document is attached and the date recorded, not when a cell is ticked. Expiring clearances are flagged before they lapse.
Several people in the same records at once, every change logged, no overwritten rows and no version of the file that is newer than the other one.
Where every applicant is, how long clearance is taking at each location, where candidates stall, and what starts next week.
One record per applicant, with the site's checklist on it and nothing hidden in a column far to the right.
Built with Microsoft Power Apps inside your own Microsoft 365, using the same sign-in your staff already have, with access by role and location. Applicant data stays where your other data lives.
Each location’s security regime becomes configuration, not folklore. When a landlord changes a requirement, the site’s checklist changes and every open applicant inherits it.
Right-to-work and clearance documents are stored against the applicant with dates and the verifier’s name, which is what an audit or a landlord inspection asks for.
Power BI dashboards on pipeline, stage durations and clearance bottlenecks by site, so the conversation with a location moves from anecdote to numbers.
The Restaurant Group runs restaurants across UK airports and railway stations, each with its own security and clearance regime, and tracked recruitment in location-specific spreadsheets with dozens of columns. The model-driven app replaced them with one system: location checklists, enforced evidence, simultaneous recruiters, Entra ID sign-in and Power BI reporting. A working first version was in recruiters' hands within the first week; the full system took six weeks.
How it is sold
Fixed price, agreed before work starts
Flat monthly fee, 12-month term
Power Apps licensing is yours directly and estimated in the proposal.
We will show how it becomes configuration, what the recruiter would see, and give you a fixed price for your sites.